Linux, reading your Exchange mail

The recommended options:
  • You can configure your mail client to read mail from two accounts. Most modern mail clients can be configured to check mail on multiple accounts. The Exchange mailbox is accessible via IMAP using server webmail.tue.nl (yes, this really is the name of the correct IMAP server). Use your regular Windows account data to login.

  • Use webmail.tue.nl to read your Exchange mail. This provides access to:
    • Mail and Personal Archive
    • Inbox rules
    • Calendars: yours, other's, rooms
    • Contact groups
    • subset of mail processing rules

History, no longer recommended

Forwarding mail

M.Y.Name@tue.nl → myname@win.tue.nl
is no longer recommended since the latter mailbox will reach end of life soon.

FYI, here are still the options to forward or pull the mail:

  • You can forward the email that arrives at the Exchange server to your Linux mail account. This works, but has two nasty side effects. First, all forwarded mail is not really deleted from your Exchange mailbox, which leads to overflowing your mailbox, and consequently you will be unable to receive mail, unless you regularly empty the Deleted Items folder on the Exchange server itself (using e.g. Outlook on a Windows machine). Second, all forwarded email loses all header information about the mail destination; all mail appears to be sent directly to you, even if you were originally CC'd. Still, if you do not recieve lots of mail on the account this is easiest to setup. You can come to BCF to configure Outlook to do this.
  • It is possible to set up fetchmail, which is a program that runs in the background on a Linux machine, regularly polls the Exchange server for new mail, and then "resends" it to your normal Linux inbox. This allows you to check just one account in your email client. Configuring fetchmail is described here.
  • Regardless of which method you choose, please note that most people using Windows will use Outlook to send you mail, so your @tue.nl mailbox will be used. Make sure that you do read it.


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