Minutes of the Annual Meeting IEEE Task Force on Process Mining at BPM 2016 in Rio de Janeiro

Monday September 19th, 2016, 16.45-18.00, Auditorium Bossa, Othon Palace Rio Hotel, Av. Atlântica, 3264 - Copacabana, Rio de Janeiro - RJ, 22070-001, Brazil.

Please check the action points. Being part of this task force requires active participation!

1) Welcome and Overview of the IEEE Task Force on Process Mining

Short summary of the goals for the task force.

2) Overview of Activities and Developments in the Process Mining Space in 2015-2016 (Wil van der Aalst)

See the slides for the many activities that took place. Some examples:

A clear uptake of process mining is visible (see slides). There are several new tools on the market and some of the vendors are increasingly successful.

Action Point: Wil Plan a slot for next year's meeting on differences between commercial and academic tools and how they can/are converging
Action Point: All Who is interested in driving a new manifesto?

3) Process Mining: A Database of Applications by HSPI (Marcello La Rosa)

Marcello presented the results of a study aimed at building a comprehensive list of process mining applications. The study was conducted by HSPI, an Italian management consulting company. Marcello briefly described the method followed by the study and discussed the results. The list of applications will be distributed to the Task Force members afterwards.

Although the list is considerable and very valuable, it should not aim completeness. Most studies cannot be made public (without additional efforts).

The list complements the case studies on the Task Force's website.

Action Point: Marcello Distribute a pointer to the study via an e-mail to the task force and by putting a link on the task force's website
Action Point: All Add public process mining cases to the IEEE website http://www.win.tue.nl/ieeetfpm/doku.php?id=shared:process_mining_case_studies and share it with HSPI

4) Best Dissertation in Process Mining (Marcello La Rosa)

This year no award was handed out (too few submissions). Dirk Fahland, Antonella Guzzo, and Marcello La Rosa are calling for new nominations. The PhD thesis should be defended in 2015-2016, written in English, and of high quality. Supervisors can nominate until 1st May 2017 (see http://tinyurl.com/pm-phd-award). There will be a monetary prize and the opportunity to publish the thesis as a LNBIP monography.

The organizers are also calling for volunteers to take over for 2017-2019.

Action Point: All Propose candidates for the Best Dissertation in Process Mining award to Dirk Fahland, Antonella Guzzo, and Marcello La Rosa.
Action Point: All If you are interested in playing a role in the award committee, please contact Marcello La Rosa

5) Update and Overview of XES Standardization (Felix Mannhardt & Eric Verbeek)

XES – eXtensible Event Stream – is the task force's proposed standard for achieving interoperability in event logs and event streams. See slides for the update given by Felix. There you will find information on the working group and process.

In the standardization process the issue of non-local timestamps was raised and addressed.

Felix also explained a new XES extension: the so-called Micro Extension for subactivities, micro activities, subprocesses, etc. There are also new XES data sets available and by now also most commercial process mining tools support XES.

NOTE: In the meantime (a few days after the meeting), the XES standard has been approved. The IEEE-SA Standards Board apppproved the P1849 (CIS/SC) IEEE Draft Standard for XES - eXtensible Event Stream - For Achieving Interoperability in Event Logs and Event Streams on September 22nd 2016. This approval triggers the question of compliance: How to define this and test it.

Action Point: Tool vendors/developers Make sure to add/update XES support
Action Point: All Add public data sets to http://data.4tu.nl/repository/collection:event_logs_real, http://data.4tu.nl/repository/collection:event_logs_synthetic, or any public repository. In case of a new repository, add it to http://www.win.tue.nl/ieeetfpm/doku.php?id=shared:process_mining_logs
Action Point: Eric/Wil Develop ideas related to XES compliance (requirements, procedure, etc.)

Moreover, for the community there are the following action points to ensure that XES remains/becomes a widely used standard:

Action Point: Vendor Add XES support if not yet provided
Action Point: Researchers/Developers Add extensions and analysis techniques exploiting these
Action Point: All Provide data sets via 4TU data center or a different repository
Action Point: Boudewijn Explore rules for BPI workshop, related to data and software (mandatory?)

6) Discussion legal/ethical aspects of process mining (Andrea Burattin)

Andrea discussed the objectives and goals set for the “privacy and ethical” working group composed of Andrea Burattin, UIBK, Mauro Conti, UniPD, Felix Mannhardt, TU/e, Moe Wynn, QUT, Anne Rozinat, Fluxicon, Léonard Studer, Lausanne gov, Daniele Turato, Siav, Roberto Pinelli, Siav (observer), Serena Faccio, Italian lawyer. This was followed by a status update. Andrea presented the documents/material collected so far, and some insights on the work done with an Italian lawyer. Progress has been rather slow. See the slides for some initial insights.

Some take home points from the discussion are:

RDS evolves around four main challenges:

These have process-mining specific counterparts.

Andrea will send around an e-mail with the current findings and a list of questions (e.g., template NDAs). After this round, the working group should decide to continue or close the activity. If there are no more activities, the subject will be closed.

Action Point: Andrea Send around an e-mail with questions and the initial findings
Action Point: working group Decide to continue or not before the next meeting

7) Planned Activities for 2016-2017

Several activities are already planned:

Task Force members are invited to contribute to or organize:

See also slides.

Action Point: All Provide data sets via 4TU data center or some other repository. For example the data used on BPI/BPM papers should be distributed via this route.
Action Point: All Provide successful case studies for website.
Action Point: All Find new ways to further promote process mining in your country. Also help to promote each other activities. For example the on demand Process Mining Course https://www.coursera.org/course/procmin starting every four weeks.
Action Point: All Academics Organize workshops & special sessions (see above). Make sure to have a good distribution over the year, and aim for easy to reach locations.

7) Closing / Social Program

The meeting was followed by a reception facing Copacabana beach.

The next meeting will take place in September 2017 in Barcelona.