Mail for address@win.tue.nl

The change of service for addresses@win.tue.nl July, 2017

The mailserver for email addresses @win.tue.nl has been shut down. It was known as:

  • mail.win.tue.nl
  • smtp.win.tue.nl
  • umta.win.tue.nl

It used to service mail for email addresses @win.tue.nl. Most of those have been discontinued. Some remain as aliases for a regular @tue.nl email address.

Does someaddress@win.tue.nl still exist?

Here is how to check whether an email address still exists as an alias for a @tue.nl address:
Using Outlook or Outlook Web Access
Check that someaddress@win.tue.nl exists in the address book. This can be done on the campus network or through VPN.
In some cases, the address is hidden from the address book.
Check delivery
Send an email to theaddress@win.tue.nl and, using Outlook or Outlook Web Access, check whether it arrived to the expected @tue.nl address.
Obviously, this only works if that expected address is yours.

Handling mail delivered to your @win.tue.nl address

All Exchange features also apply to youraddress@win.tue.nl

If you use Inbox Rules, you may want specific rules for the email delivered to that address.
Unfortunately, Exchange doesn't allow you to specify that as a selection criterion.

The closest you can get is specifying the rule to be applied to all messages with the email address anywhere in the message headers. That is usually good enough.

Selecting mail that was sent to that address will apply to all mail for the mailbox that also has that address as alias.

Do I still want delivery of myaddress@win.tue.nl?

That depends. On that address, you may receive:

  • lots of spam.
  • mail that you want, from people that you know or from mailinglists.

In case you want to assess whether the mail for address@win.tue.nl is mostly spam, here are your options for searching mail that was sent to that address:

  • For old mail (July 2017 or earlier) that was delivered through the old mailserver, with forward to X.Youraddress@tue.nl, that is, before you requested delivery on Exchange, you can search for mail: To address@win.tue.nl
  • For new incoming mail with delivery on Exchange,

    • Searching for mail To address@win.tue.nl after delivery to the Inbox does not work any more, since it is recorded as mail for X.Youraddress@tue.nl
    • You may set up a rule to deliver mail with
      address@win.tue.nl in any message header
      in a specific subfolder, and than hope that that header will be the To header.
      It works fine in most cases, only for mail from outside Exchange
      Do not forget to check that subfolder regularly.

    • Warning: a rule to select mail
      sent to address@win.tue.nl
      to deliver mail for this alias-address in a specific subfolder does work,
      but even better than you expect:

      All mail including mail to your primary address X.YourAddress@tue.nl
      goes into that subfolder.
      If you only look in you Inbox, it seems that no mail arrives anymore.

      In other words sent to does not mean any of:

      • the envelope recipient
      • the To: header
      • the for mailaddress in any Received: header

      but rather any address that is associated with the mailbox that the mail sent to that address was delivered at.

How do I send mail from my Linux system?

From cron jobs


Include this line in your crontab:

MAILTO=y.o.u.r.name@tue.nl

See also:

man 5 crontab

.forward and .procmailrc


You may have created .forward and .procmailrc on these systems:

cedar.win.tue.nl teak.win.tue.nl ngrid01..ngrid32.win.tue.nl mammoth.win.tue.nl olifant.win.tue.nl

for forwarding and filtering incoming mail for your address @win.tue.nl.

This no longer works for those addresses.

It only continues to work for email generated on that host itself; e.g., by cron.

The rules you install on Exchange:

  • "Rules and Alerts" in Outlook, the Microsoft Office application
  • "Inbox Rules" in Outlook Web Access, the webbased application

apply to any incoming mail, including the mail sent to a @win.tue.nl alias address.

No single @win.tue.nl mailbox

On our Linux systems listed above, your Linux account used to be associated with a @win.tue.nl address. For instance, user name you had email address you@win.tue.nl and mail for it would arrive in in its mailbox, /var/mail/you, shared by all of these hosts.

When the win.tue.nl mail server was shut down, these mailboxes disappeared. Each of these hosts now has its separate /var/mail directory, where mail sent to you will appear unless you redirect it to go somewhere else.

Email sent as you to somewhere else will still appear to come from you@win.tue.nl. If you send such mail, replying will only work if you have arranged that address to be an alias on Exchange, usually for a @tue.nl address.

Mailing list subscriptions as address@win.tue.nl

If you subscribed to a mailing list as youraddress@win.tue.nl, you may want to continue to send mail as that address.

For now, you can still such mail on the Linux systems listed above.

Furthermore, you can do it in Outlook, as follows:

Add the following configuration:

File - Account Settings - E-mail - New...
Manual setup or additional server types

The settings that really matter:

  • Email Address: youraddress@win.tue.nl
  • Outging mail server (SMTP): server: smtp.tue.nl
    Click More Settings and there, under Outgoing Server:
    • □ server requires authentication
      That is, do not check this box:
      • else you can only send as the authenticated user on Exchange, which is what you are trying to avoid
      • restricting the usage to the campus network or through VPN
  • If not already done, request delivery for incoming mail for youraddress@win.tue.nl to your exchange account.
    Else, you cannot receive mail from the mailing list.
  • □ Receive mail items
    That is, uncheck this checkbox after creating the account at:
    File - Options - Advanced - Send/Receive Groups - All Accounts - Edit... - Accounts - the new virtual send only account

The following settings are just recommended for the send-only account:

  • Account type: POP3
    You need to choose an account type, else you cannot create an account.
    Choosing IMAP here would suggest that outgoing mail can be saved at this account.
  • Incoming mail server: noserver.win.tue.nl
    It is recommended to choose a server that does not exist.
  • Logon Information
    • User Name: some_user_name
      You are not going to logon, but a User Name needs to be present to enable unchecking Test Account Settings.
  • □ Test Account Settings by clicking the Next button
    That is, do not check this box because you are not going to receive any mail for this account
  • If you want to save outgoing mail, create a rule:
    • for outgoing mail
    • from this account
    • save into a specific subfolder of another account that DOES provide space to save mail

  • The label for the account, by default youraddress@win.tue.nl
    This can be changed at More Settings under General - Mail Account
    You may want to add "send only" or "mailing list" .

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Questions? Mail to helpdesk.win@tue.nl